Forms For Final Moderation & Awards Boards

Submitting results for final moderation

The tracking sheet with the learner results should be submitted using the Access Quartzweb upload portal by the results deadline. The results deadline is normally set as 5 working days before final moderation.

Submit results for final moderation

Further guidance about preparing the results and using Quartzweb can be found in the Tutor Resource Area. Only one version of the tracking sheet should be submitted – this is considered to be the ‘final results submission’. Any amendments to learner results required after the ‘final results submission’ should be requested using the relevant form on Quartzweb. Please contact the Centre Moderator or OCN London Access to HE team if you need advice about how to request amendments to results.

Extensions or requests to add results after the final results submission

The extension form (request to add results) can be accessed and submitted on Quartzweb. The form should be submitted before final moderation where the centre would like to request to add results to a learner’s record at the awards board and/or after an extension into the summer.

Requests can be approved on the basis of a learner’s extenuating circumstances, a procedural or administrative error or to complete a referral. It is expected that learners will have 42 credits or more achieved at final moderation in order to be eligible for an extension. The final deadline for learners with an approved extension is the second Friday in September (12 September in 2025).

Guidance about how to make a request for an extension is available in the Extenuating Circumstances guidance in the Tutor Guidance area.

Where it is not possible to request the addition of results before final moderation, then the same form can be submitted through Quartzweb before or after the awards board. The timescales for responding to appeals made after final moderation is set out in the appeals guidance below.

Amending results after the final results submission

Results can be amended after the final results submission due to:

• Evidence of administrative or procedural error
• Extenuating circumstances that, for good reason, could not be notified prior to the awards board

The relevant form should be completed on Quartzweb by the Access Coordinator or centre staff member.

If the request is made before final moderation, then the evidence to support the request should be presented to the Centre Moderator at final moderation.

Where the request is made after final moderation, then the evidence to support the request made through Quartzweb should be sent to accesstoheappeals@ocnlondon.org.uk

Where an administrative error has occurred, then the evidence to support the change will consist of the assignment brief and feedback sheet and the assessed learner work. Internal moderation documentation can be included where it is relevant to the request made.

Appeals Guidance

OCN London does not accept appeals directly from learners unless they have exhausted their provider’s appeals process.

Further details about OCN London’s appeals process for Access to HE can be found in the two guides below.

 Award through extenuation form

An award through extenuation form can be presented at final moderation for a learner who has been affected by exceptional extenuating circumstances where the centre would like the opportunity for units to be awarded on the basis of achievement of the learning outcomes rather than the assessment criteria. The units to be awarded through extenuation are not claimed on the learner’s final results submission. The form should be emailed to the Centre Moderator before final moderation.

This form is not used to request an extension due to extenuating circumstances. Please submit extension requests through Quartzweb.

The regulations for award through extenuation can be found in the Grading Scheme Handbook Section E Addendum. Guidance about how to complete the form is available in the Extenuating Circumstances guidance in the Tutor Guidance area.